Therapists × AI & DX
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Part 2 | Putting it to work

Chapter 8. Summarising long documents, and uploading files

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Key points

  • You can upload a file as it is and have it summarised
  • Extracting key points, turning material into an FAQ, and explaining for beginners are especially useful
  • Therapists are a profession surrounded by long documents, which is exactly why this is valuable

Therapists are surrounded by long documents

Working as a therapist means reading a lot of long material:

  • ministry documents
  • notices on reimbursement revisions
  • circulars from professional associations
  • clinical guidelines
  • papers
  • conference material
  • internal manuals

And it is often

  • long
  • difficult
  • heavy with jargon
  • unclear as to what actually matters

"There is no time to read all of it" is something most therapists feel.

Just put the file in

The useful move here is

uploading the file itself to the AI

Attach a

  • PDF
  • Word document
  • text file
  • slide deck (PowerPoint)
  • Excel file

and ask:

  • summarise this
  • lay out the important points
  • explain this for a beginner

You can ask where the important parts are

Beyond summarising, you can keep asking:

  • what are the key points in this document?
  • which parts are relevant to therapists?
  • which parts affect clinical practice?
  • what changed in the reimbursement revision?
  • what is different compared with the previous notice?

It is close to the experience of questioning someone who has read the document. That is a completely different thing from a search engine.

Combine it with a role, and it improves again

  • "You are a teacher who explains well. Explain this so a middle-school student would follow it."
  • "You are an experienced PT. Lay out the key points for junior staff."
  • "You are the hospital's administrative director. Pull out only what is needed for a management decision."

The same document, summarised from a different standpoint, points in a completely different direction.

Turning it into an FAQ

Having a long document turned into

FAQ form

is very practical.

Ask

"Organise this document as a set of likely questions and answers."

and you get something like

Q. What changed? A. ◯◯ was revised.

Q. How does this affect therapists? A. It has an impact on ◯◯.

A form that is immediately usable for understanding long text, study-group material, sharing with staff, and teaching.

Something that lightens the reading

Material that genuinely matters, you will eventually need to read yourself. But

"read all of it closely from the start"

is hard going. Generative AI helps a great deal with laying out the key points, grasping the shape, and getting in the door. In other words, it is

something that lightens the reading

A prompt to try

You are a commentator who knows healthcare, long-term care and welfare policy well. Take the attached document and organise it for therapists involved in community-based integrated care, in this order:

  1. a three-line summary
  2. five key points (bullets)
  3. the impact on practice
  4. an FAQ (five question-and-answer pairs) Keep jargon to a minimum and write so a newcomer can follow it.

Chapter 8 summary

  • Upload long material as a file and have it summarised
  • Follow up by asking what matters and how it affects you
  • FAQ form is ideal for study groups and sharing with staff

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